West Middlesex Group
Club Rules
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West Middlesex Group Club Rules |
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back to top APPENDIX A csma Code of Conduct
Purpose
The csma Board and management team is firmly committed to ensuring that csma members observe the highest standards of ethical behaviour and conduct.
The csma Code of Conduct is consistent with the company’s values, and the Association seeks to operate in an environment where people show respect for others and their property.
Scope
A member must observe the Code of Conduct whenever she/he acts as a representative of the company (Club), therefore the code will apply whenever a member is carrying out official duties and in all dealings with other members and/or employees of csma.
General Obligations
Members are expected to set a standard of honesty, fairness, integrity, diligence and competency in all that they do, avoiding behaviour that would reflect adversely on the Association.
Members must promote equality by not discriminating unlawfully against any person and by treating people with respect, regardless of their race, age, religion, gender, sexual orientation or disability and to be aware and abide by the company’s Equal Opportunities Policy at all times.
Members must not disclose information given to them in confidence by anyone, without the consent of a person authorised to give it, or unless s/he is required by law to do so.
Members must not, in their official capacity or otherwise, commit a criminal offence, or conduct themselves in a manner that could reasonably be regarded as bringing the company into disrepute.
Members must not, in their official capacity or otherwise, take advantage of property, information or position, or opportunities arising from these, for personal gain or to compete with the Company.
csma encourages all members to co-operate in establishing and maintaining safe and healthy working conditions, and avoid any action which may be detrimental to the health and safety of themselves or others, or which would adversely affect the environment. In view of this, members are required to be aware of, and abide by, the company’s Health and Safety Policy and associated procedures at all times.
Member/Employee Relationships
For the effective conduct of company business, there must be mutual respect, trust and courtesy in all meetings and contacts, both formal and informal, between members and employees. It is very important that both members and employees remember their respective obligations to the company, and do what they can to avoid criticism of members or employees, that is not constructive, at any time.
A member should not apply undue pressure on an employee either to do anything that s/he is not empowered to do or to undertake work outside of their contract of employment.
Similarly, an employee must neither seek to use undue influence on an individual member to make a decision in their favour nor raise personal matters to do with their job nor make claims or allegations about other employees.
Redress If a member considers that they have not been treated with proper respect or courtesy by an employee they should raise this with the Club Liaison Officer in the first instance, who will discuss the matter with the HR Department and the employee’s Line Manager.
If an employee feels the same way about a member, they should raise the matter with their Line Manager and the HR Department without delay – especially if they do not feel able to discuss it with the member concerned. In such circumstances the HR Department will discuss the matter with the Club Liaison Officer.
Employees’ conduct is subject to the application of the company’s employment policies and procedures. In view of this, if an employee is found to be in breach of these, they may be subject to disciplinary action.
Members’ conduct is subject to the application of the Code of Conduct, and if a member is found to be in breach of this, the following procedure will apply.
Breaches of the Code of Conduct Procedure There is a duty on members and/or employees to report instances of another member’s conduct that they believe, in good faith, to be a breach of the code.
Any such concerns should be reported to the Club Liaison Officer in the first instance, who is responsible for investigating the alleged breach. The company reserves the right to appoint an external investigator if it is considered appropriate, particularly where there are highly sensitive issues.
Each case will be treated in accordance with the facts of the case and surrounding circumstances. If a breach, or suspected breach, of the code has occurred, the person concerned will be advised of the alleged breach and will be offered the opportunity to respond to the allegations, in writing, pertaining to the incident. In addition, the member concerned will be asked to attend a meeting in order to discuss the allegations in more detail. Members have the right to be accompanied to this meeting by a fellow member if they wish.
The Club Liaison Officer will decide whether there has been a breach of the code. If so, a written statement will be prepared and provided to the person concerned and the Board of Directors.
No member will be expelled from the Association for a first breach of the code except in cases of serious misconduct. However, if the individual’s conduct is deemed injurious to the character and interests of the Association penalties may include temporary suspension of membership and/or loss of office in the case of those members who hold specific roles within the Association.
In the case of serious misconduct, or a repeat of a previous breach, the member may be asked to resign, or be expelled, and thereupon cease to have any claim whatever on the property of the Association or to enjoy any of the privileges of membership. The following list provides some examples of offences that are normally regarded as serious misconduct.
· Acts which seriously harm the Association’s reputation · Acts of physical violence · Threatening behaviour · Sex/Race/Disability Discrimination · Harassment and/or bullying of employees, other members, or third parties · Serious breach of health and safety regulations · Theft and/or fraud · Serious breaches of confidentiality
This list is neither exclusive nor exhaustive, and in addition there may be other offences which would constitute serious misconduct.
Appeal
Members who have had such a decision made against them shall have the right to appeal to the Chairman of the Association, and this should be made in writing within ten days upon receipt of the notification of the penalty, stating the reasons why it is felt to be unjustified.
The appeal will be normally heard by the Chairman, however, if appropriate, the Board of Directors can nominate a senior member who will hear the appeal. The outcome of the appeal will be final.
Review
The Code of Conduct will be reviewed and revised as necessary by the Head of Group HR and Facilities, in conjunction with the Club Liaison Officer and the Board of Directors.
As accepted by West Middlesex Group AGM dated ......................
back to top APPENDIX B
WEST MIDDLESEX GROUP CHAMPIONSHIP RULES [as from January 2008]
1. The Group championships are intended to encourage positive light-hearted competition between Group members on events of all types and levels, and to encourage everybody to support events. Particular emphasis is placed on events organised by this and other csma Groups.
2. The categories are a. Rally Driver - only events defined in the MSA Competitors’ Year Book (known as the ‘Blue Book’) as rallies will qualify, b. Rally Navigator Driver - only events defined in the MSA Competitors’ Year Book (known as the ‘Blue Book’) as rallies will qualify, c. Off-Road Driver – to include the following classes of motor sport: § Autotests § Autosolos § Autocross and Rallycross § Non-rally Off-Road events (e.g. off-road vehicle trials, recovery tests, orienteering and Safaris) § Circuit Racing and Karting § Sprints, Hillclimbs and Drag Racing § Trials
3. The Championships will run for the calendar year. Claims for each qualifying event must be submitted by the end of the month following the event. e.g. events taking place in December 2008 must have been submitted by the end of January 2009. No points will be awarded unless supported by a claim.
4. Points scoring: a. Points are scored within each category for: § Starting an event, § finishing an event, § receiving class or overall awards, § beating other members of West Middlesex Group, § or by supporting the running of events as an organiser or marshal.
b. Points are awarded as follows:
§ Organisers’ points are the equivalent to a start, finish and overall award on a Closed/Clubmans event. § Marshal’s points are the equivalent to a start and finish on a Closed/Clubmans event. § Organisers and marshals may nominate their points claim for organising or marshalling on an event in any of the three categories, regardless of the type of event, to boost their personal points total. § Regular Sump articles, such as the monthly reports submitted by the Editor, Chairman and Secretary are excluded, as are all advertisements.
c. For the purposes of the ”per WMx crew beaten” criterion: § Road rallies: all other WMx Group members beaten will count, § Stage events: only those competing in the same class will count, § Off road events: all other WMx Group members beaten will count. § A crew is considered to represent the Group even if only one party is a member. § All crews who start the event will be taken into account, including those who retire.
d. There are no specified Championship rounds, each competitor may enter as many or as few events as he or she wishes. However, in order to claim points it is essential that: § he or she must declare the motor club entered under as csma § the event must be fully open to other members of csma § Members wishing to claim points for events that are not csma organised will continue to be permitted to do so, but from 2008 members must include at least one csma event for every non-csma event claimed. The reason for this change being to encourage support for csma club events.
e. For championship categories 2a, 2b and 2c the competitor’s best twelve scores on events will count. This is to avoid biasing the championship totally towards highly active competitors at everyone else’s expense.
f. In order for a competitor to win a championship, they must have scored points as a competitor on at least one round (to ensure that a driver’s championship cannot be won by marshalling alone).
5. The competitor in each category with the highest points total at the end of the year is judged to be the winner. In the event of a tie the WMx Committees decision will be final.
6. The Group will present a trophy and replica to the winner of each championship. All trophies remain the property of the Group. |
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